SchoolManager.lk Docs

SchoolManager.lk is a web-based system no installation required. Works on any modern browser (Chrome, Firefox, Edge, Safari) on desktop, tablet, or mobile. An active internet connection is required.

After account setup, you will receive an admin email and temporary password via email and SMS. Log in at your school's unique URL (e.g. school.schoolmanager.lk). You will be prompted to change your password on first login.

Go to Settings → School Profile. Enter your school name, address, logo, and contact details. This information appears on all generated reports, fee receipts, and parent notifications.

Go to Students → Add Student. Fill in the student's name, date of birth, admission number, class, and parent contact details. The parent mobile number is critical this is where SMS notifications are sent.

Go to Classes → Add Class. Set the class name, grade level, and assign a class teacher. Students can then be assigned to that class from their profile.

Go to Students → Import. Download the Excel template, fill in your student data, and upload. The system validates the file and shows a preview before importing. Errors are highlighted so you can correct them.

Go to Attendance → Daily Attendance. Select the class and date. Mark each student as Present, Absent, or Late. Click Save. Parents of absent students receive an automatic SMS within a few minutes.

Go to Reports → Attendance. Filter by class, student, or date range. Export to Excel or PDF. The system highlights students with attendance below a configurable threshold.

Admin users can edit attendance records for any past date. Go to Attendance → Daily Attendance, select the date, and make changes. All edits are logged for audit purposes.

Go to Fees → Fee Types. Create fee categories (e.g. Monthly Fee, Term Fee, Activity Fee) and set the amounts. Fees can be applied to specific grades or the entire school.

Go to Fees → Record Payment. Select the student and fee type, enter the amount paid, and the payment method. A receipt is generated automatically and can be printed or emailed.

Go to Reports → Arrears. This shows all students with outstanding balances. You can filter by class and send a bulk SMS reminder to all parents with overdue fees.